Privacy Policy
Paper Scissors Squad
Last updated: [insert date before publishing]
Paper Scissors Squad (“we”, “us”) takes the privacy of our customers and their children seriously. This policy explains what personal information we collect, why, how we use it, and what rights you have.
We are the data controller for the information described here. If you have any questions, please contact us:
Email: info@paperscissorssquad.co.uk
Phone: 07460 411141
Address: 21 Coppice Road, Lordswood, Chatham, Kent, ME5 8RJ
1. Information We Collect
When you book a class through our website, we ask for:
About you (the parent/guardian or authorised booker):
First name and surname
Relationship to the child (parent, grandparent, guardian, etc.)
Contact email address and phone number
Any notes you choose to add
About your child:
First name and surname
Age
Allergy and medical information
Medication details, where relevant
Emergency contact details
Photo/video consent preferences
Pickup authorisation details
Payment information:
We use Stripe to process payments. We do not see or store your full card details — these are handled directly and securely by Stripe. Please see Stripe’s own privacy policy for details of how they handle payment data.
2. Why We Collect This Information, and Our Legal Basis
| What we collect | Why | Legal basis |
|---|---|---|
| Parent/guardian contact details | To confirm and manage your booking, and contact you if needed | Performance of a contract with you |
| Child’s name and age | To place your child in the correct class group | Performance of a contract with you |
| Allergy, medical and medication information | To keep your child safe during classes, and adjust materials/activities where needed | Vital interests / substantial public interest (safeguarding), and consent |
| Emergency contact and pickup authorisation details | So we can act quickly and appropriately in an emergency, or if someone else is collecting your child | Vital interests, legitimate interests |
| Photo/video consent | To only use photos or videos of your child in the way you’ve agreed to | Consent |
| Payment details (via Stripe) | To take payment for your booking | Performance of a contract with you |
Because some of this information relates to a child, we take extra care with how we collect, store and use it, in line with UK GDPR and the Data Protection Act 2018.
3. How We Use Your Information
We use the information collected only for:
Booking and running our classes
Keeping children safe, including responding to medical or emergency situations
Contacting you about your booking, such as changes, cancellations or rescheduling
Sending you photos of your own child, where relevant
Using photos on our website or social media, but only where you have given specific permission for this
Meeting our legal and insurance obligations, for example records required under our Public Liability Insurance
We do not use your or your child’s information for marketing purposes unless you’ve separately opted in to hear from us, and we do not sell personal information to third parties.
4. Who We Share Information With
We may share limited information with:
Stripe, to process payment for your booking
Venue staff, where strictly necessary — for example, sharing emergency contact details with venue first-aiders during a class, or complying with a venue’s own safeguarding requirements
Emergency services, if needed in a genuine emergency
We do not share your or your child’s personal information with any other third party for marketing or commercial purposes.
5. How Long We Keep Information
We keep booking, medical and emergency contact information for as long as your child is enrolled in classes, and for a limited period afterwards where we have a legal, insurance or safeguarding reason to do so.
We periodically review and securely delete information we no longer need.
6. Your Rights
Under UK GDPR, you have the right to:
Ask what personal information we hold about you or your child
Ask us to correct inaccurate information
Ask us to delete information, though we may need to retain certain records for legal, safety or insurance reasons
Withdraw consent at any time, for example for photo/video use — this won’t affect anything already done based on consent given before you withdrew it
Object to certain uses of your information
Complain to the Information Commissioner’s Office (ICO) if you believe we have not handled your information properly
To exercise any of these rights, please contact us at info@paperscissorssquad.co.uk.
7. Website and Cookies
Our website is built on WordPress and may use cookies for basic site functionality, and to process bookings and payments securely.
For details of the general cookies used on this site, please see the cookie notice shown when you visit our website.
8. Changes to This Policy
We may update this policy from time to time, for example if we change how we collect or use information. The current version will always be available on our website.
This policy is intended to give a clear, accurate picture of the personal data we collect and how we use it. As it involves children’s data and safeguarding information, we’d recommend having it reviewed by a solicitor or data protection specialist before publishing.